Find and start the application
When ChromEx is installed on your domain by an administrator it possible to find and start the app.
Find ChromEx & Sign in
There is two ways to find ChromEx:
- Using https://app.chromex.io
- Using the dial pad in G Suite.
Click on ChromEx logo below the Google services:
Signed in to ChromEx
Once you’ve signed in to ChromEx, you’ll see which cost center you’re using in the top right corner.
Click on the cost center name to switch to another.
Cost centers in ChromEx
Here you can see which cost centers you are a member of and can create exams for.
Click the name of the cost center to switch to it, and then press close. Verify that the name in the top right corner has been changed to the relevant cost center.
Keep in mind that the cost center where you created the exam will be billed for students who have submitted an exam!
Signed into ChromEx
To the left of ChromEx, there is a panel with the following options:
Exams, Archived exams, Cheat Sheets, Support and Feedback.
Create a Exam
Once logged in to ChromEx, you can start administering exams for your students. When you create an exam, you can choose from several different features and settings.
Once the Exam is created, you can share it with the relevant students. You can also attach documents to the exam and add other teachers. They will then be given permission to adminster the exam and see student submissions.
Create exams
Under “Exams” you will find completed, ongoing and future exams.
Click on the button on the top right to create an exam.
Create exams
Give the exam a name, then select when the exam will start and end under “Exam start time” and “Exam end time”.
Once you filled in all the information, click “Submit”.
Exam start time
“Exam start time” means that the exam is shared and made visible to the added students. Example: If the completion of an exam session is at 12 noon, the exam will appear at 12.00 under the students’ view “My exams” in ChromEx. Before that, they can not see or access the exam.
If you entered a PIN-code to start the exam, students can not start the exam until you give them the code.
Exam end time
“Exam end time” refers to how late a student can start and open the exam in the student version of ChromEx. When the time set under “Exam end time” has passed, the exam will no longer appear under the “My exams” student view.
Students who have the exam open may continue to submit their exams up to 5 minutes after the exam has ended.
If you added a passcode PIN, students can not submit the exam until you give them the code.
Allow spell check
You can also choose if spell checking should be made available.
You can also choose if text to speech and/or speech to text should be available.
Anonymize the exam
You can anonymize the exam so students can stay anonymous during the grading process.
PIN codes
PIN codes exist so that you as a teacher can choose the degree of security you want during an exam. A PIN code consists of 4 digits.
You can require PIN codes for the students on 3 different occasions; to start writing the exam, to restore the exam and to submit the exam. You can choose to fill in the PIN codes on the students’ computers or to give the PIN codes to the students. PIN codes are not stored in ChromEx.
It is up to you as a teacher to make the decision about when and how to use PINs.
PIN code at startup
For example, the PIN code at the start of the exam may be useful if you want all students to start writing the exam at the same time. You then give the PIN at the same time to all students.
PIN code when restoring exams
PIN code for restoring exams is mainly used to counteract different types of cheating. When ChromEx requires a restore PIN, you will be notified as a teacher each time a student logs out and tries to resume the exam.
By requiring a PIN code when restoring an exam, it becomes impossible for students to log in and out of ChromEx unnoticed. For example, to log into their Google account and go on the Internet.
A PIN code for restoring makes it impossible for a student to exit the exam and restore it without the teacher being notified.
PIN code for submitting exam
Choose a PIN to submit an exam if, for example, you want an additional chance to look at the student’s exam before submitting.
By doing that you also open up an opportunity for you as a teacher to have a conversation with the student, which may motivate the student to write more if needed before the exam is submitted.
Write exams in the ChromEx kiosk app
This option can only be chosen if the students are using Chromebooks, and can not be used with any other operating system. You can find the kiosk app on the same page where the students log in, on the bottom left if you choose Apps.
Write exam with Safe Exam Browser
This options controls if the students can write their exams using Safe Exam Browser for Windows and Mac.
To securely write exams in ChromEx on Windows and Mac OS devices you need to use Safe Exam Browser. Note that you can not use SEB on a Chromebook (Chrome OS). It is developed for writing exams on a MAC or PC in a secure way. SEB regulates the access to external resources, e.g. websites and applications. Safe Exam Browser also prevents the students from using unauthorized resources during exams.
Since Safe Exam Browser locks the student’s computer down, it is important that the students have installed and tried Safe Exam Browser before they start an exam in ChromEx.
You download Safe Exam Browser here and it has to be installed on the devices before ChromEx is used with Windows and Mac OS.
Write exam with student.chromex.io
This option controls if the students should be allowed to write their exams in their browser using student.chromex.io . For security reasons this is not recommended.
Write an exam in the ChromEx IOS app for iPads
This option allows the students to write the exam in the IOS ChromEx app. App Store link: https://itunes.apple.com/us/app/chromex/id1437379265?ls=1&mt=8
Created exams
To the right, you’ll see an example of how a created ChromEx exam may look.
You can, for example, see that the creator of the exam has chosen not to allow spelling during the exam and that the exam only requires a pin code to restore the exam.
Adding students, teachers, and documents
Only after the exam is created with title, exam start time, PIN, etc., is it possible to add students, teachers, modules and attachments.
This is done through three different tabs visible under the exam. The tabs are named “Students”, “Teachers” and “Attachments”.
The tab you are in is highlighted as shown in the picture to the right where the selected tab is “Students”.
Adding students
When you select the “Students” tab, add students by clicking the round buttons to the bottom right.
You can add students by email, google groups or courses.
If you want to add individual students or one student at a time, select the option “Add user as a student” and enter the student’s email address.
To add a group of students, select “Add group members as students”. Group refers to an existing group that is created within your Google domain.
To add a class, select “Add students from course”.
Adding students
Under the “Students” tab you will see all the students who have access to the exam. If you want to remove a student, click on the three dots to the right of the email address.
Once a student has submitted the exam, you can also view the exam directly by clicking on the three dots
You can add students, groups, and classes whenever you want.
Adding teachers
To add a teacher to the exam, select the “Teacher” tab and use the controls that show up.
Teachers who have been added are able to see the exam settings and have access to student submissions.
Under the “Teacher” tab you will see all the teachers who have access to the exam. If you want to remove a teacher, click the trash can to the right of the mail address. You can add teachers at any time during the exam.
Add modules
Depending on what type of exam the students are writing, you can add different modules.
You can choose word processor for essays or for the students to use as a notebook, you can add a Form for multiple choice questions using empty text boxes which students have to fill in. You can choose to use multiple modules for an exam if needed.
Add resources
Under the “Resources” tab you can select “Add resource” on the right. Here you can include audio, video and documents which will be available in your exam.
Add resources
Here you can select which resources you want for your exam.
Add resources
You can reorder resources using drag and drop.
Edit students, teachers, and documents
You can edit “Students”, “Teachers”, “Modules” and “Resources” at any time. This means that during the exam you can still add and remove students, teachers, and attached documents.
Edit exams
You can modify existing exams by changing the inputs and then clicking on save.
Do not forget to click “Save” when you are done. This feature makes it easy to reuse previous exams.
Events
Under EVENTS, you can see everything your students do during the exam. You can see if they have started, resumed and submitted the exam.
Archived exams
All exams you create in ChromEx are automatically stored under “Exams”. They remain there even after the exam is finished.
In order to distinguish between current and active exams, you can use the “Archive” function.
Archive exams
If you click on the three dots to the right of the exam, you can choose to “Archive the exam”. The exam is then archived and moved to “Archived exams”.
Under “Archived exams”, all your archived exams are in a list. All archived exams can be restored for re-use.
Restore exams
Locate the exams you want to restore under “Archived Exams” and click “Restore” to the right of the exam. The exam is restored and moved back to “Exams”. If you choose or happen to archive an exam during an ongoing exam, students will not be able to submit the exam. They can also not see the exam under the student view “My exams”. To correct this, restore the exam according to the instructions given above.
Carry out exams
When the exam is created and the students assigned the exam is ready to be taken. Teachers and students have different versions of ChromEx and different views and choices.
Once you have created an exam and added students, teachers and attached documents, the exam is ready to be carried out..
Make sure that students try to log in to ChromEx ahead of time to familiarise them with the interface. At the Exam start time, the exam will automatically be made available to the students in ChromEx.
Find and open the student app
Students and teachers do not log in to ChromEx in the same way.
When signed in, the student can start the ChromEx kiosk app by clicking on the app in the left bottom corner.
Sign in
Once the student has started the ChromEx app, they need to sign in with their Google account by pressing on the “Sign in with Google” button.
Start exam
When the student logs in, a list with all the assigned exams will be displayed.
To start the exam, the student will need to click on OPEN.
NOTE: Only exams that have an active exam period will be visible to the student.
Write an exam
The student can then start writing his exam in a text editor with the possibility of formatting and using a word counter.
If the student chooses to leave the exam or if the device turns off, the student may resume the exam when it is re-opened.
NOTE: A student can only resume the exam from the device where the exam was started. Thus, it is not possible to switch computers if, for example, the battery dies.
Attached files
If you as the teacher have chosen to attach files to the exam, the student will see them as tabs.
Submit an exam
When the student has finished writing their exam, the student can click the “Submit” button in the right-hand corner.
If you used the PIN
As a teacher, you may have created a PIN to: start an exam, restart or submit an exam. In that case, the student will receive an additional box with a request to enter the PIN before the action can be completed.
You can either give the code to the student so that the student can enter it theirself or enter it for the student.
One tip is to use a pin to start an exam and then write the code on the Whiteboard when it is time to start the exam.
After submission
When the student has submitted the exam, they will be returned to the screen showing their current exams.
If the student submits the exam before the exam time has ended, they will receive a visual indicator that they have already written the exam.
The student can now close the kiosk app.
Submitted exams
When students submits their exam, a folder will be created in your Google Drive called “ChromEx”. The folder contains, in turn, a folder for all exams you have created or assigned to you by other teachers.
The folders are named after each exams “Name”. The students exams are submitted to the folder when they click “Submit” in ChromEx. The students’ submitted documents are named with the name of the exam and the student’s name. All submitted samples are stored in both Google Document and PDF format.
Correction and feedback
Once the exam is completed, you can share the submission with the student from ChromEx. You can let them know what they need to practice on. You can choose which modules to share, in which format, and which access level the student should have. You can also write a message that the student will see in the e-mail.
Feedback
When the student has submitted the exam, you can choose to share the submission with the student directly from ChromEx.
You can choose which modules you want to share with the student, and if you want to share it like a Google Doc or PDF-file. You can also choose which access level the student should have to the document, if they are allowed to view, comment, or edit. In the bottom, you can write a message that comes with the submission, and then you choose “Share”.
Good luck!
Please contact us via the link below if you have additional questions about ChromEx.
